John worked in a 35 storey building where more than 100 other offices were operating too. The building had 3 floors of parking with 300+ parking spaces and each office was allocated specific locations with Entry Access Cards to the parking area. Lately, a lot of people started parking at spots not issued to them (because of little convenience of staying close to exit gate) which created problems for the people who wanted to park at their dedicated locations. However those were occupied by the violators on daily basis.
“Why it is happening too much” Jojn inquired the security staff.
“What can I do sir? Daily 10 to 15 people park in unallocated places.”
“How do you control these violators?”
“Sir, I place a paper notice on the violating car’s front screen so that they read it and then don’t violate again but people still repeat!”
“With a high frequency of violations you must be spending a lot of time listening to complaints (sometimes harsh comments) from the original owner of parking-space, moving from one floor to another floor, placing violation notice and arranging temporary locations for the right owners causing stress for you and depriving you to focus on your prime job which is to ensure the security, right?”
“Resolving parking problems is also my job Sir, what can I do sir?”
Later, John suggested the building management to send a notification to all the offices that any parking violation will be subject to fine of 100$ so their employees need to be aware of this new law enforcement in order to avoid any penalty.
The guard was a happy man now
Flash!!! While you think you are fixing things in life, you may overlook the fact that fixing things is still draining your time, cost and energies. You can improve on your time, cost and efforts efficiency by ensuring that certain problems do not occur at first place. This simply requires root cause analysis using your proactive approach to avoid problems taking birth or at the time of first bad occurrence of event; and then ensuring the implementation of right policies and procedures to their prevention.
Moral: There are two ways of handling problems in life. One is to fix them by taking the corrective actions (which most of us do); the other is to prevent problems so that they do now occur in first place!!!
Intellectuals solve problems; geniuses prevent them.