It is rocking the HR space! And buzz word is HRIS (Human Resource Information Systems). Ever since it was started by General Electric as a practice to ease its processes in 1950, HRIS has become a necessity for every organization. Having moved on from a mere data base system into computerized systems, to the HR information systems that are used today, technology in HR has come a long way.
In the age where most organizations have realized the importance of HR, and the increasing significance of HR Business partners, people are increasingly relying on HR portals. People are talking about engagement in every step, from recruitment to separation, and the portals certainly help. They are a one-stop solution for everything – on-boarding process, to the day-to-day performance appraisals and daily expense reports generation to the termination process.
In words of Rashmi Agarwal, founder of HRStop – an online portal – “These portals are web-based hosted human resource management systems that automates various HR activities and allows you to use standard HR services in the easiest, fastest and most secure way.”
These portals are very reliable: you can share information, upload presentation and data for the team to share. It allows the flexibility to maintain their office logs, work space. It reduces the burden of doing the entire wage related math: an employee can calculate and declare his taxes, manage his loan payments, log in his expense reports etc.
USE FOR SMEs:
While an HR portal is useful for all organizations, it is especially useful for start-ups and small size companies. With the constraints of small staff, and need to manage the day-to-day transaction work, an HR portal makes the job easier by providing an overview to the organization’s employee performance, leave requests, expense reports, and training charts and so on.
BENEFITS OF USING HR PORTALS:
- Saves employer’s time & money: IBM went on to become a paperless on enrolling its employees using HRIS. Of course, it helps your image as an environmentally responsible and sustainable employer. Moreover, since the basic transactional work of filling employee details, setting up bank accounts or expense reports has been left at the behest of the employee, the HR can now focus on strategic issues of change management, workforce planning.
- Customization / Specialization: Since even the line managers have access to these portals, they have the option to define benefits, leave or other policies according to the needs of the organization. Differences in health benefits, insurance for middle aged employees, and education loan payment for the younger ones – these portals surely can be used for a wide variety of activities.
- Increased interaction of IT & HR: These solutions help in reducing the gap between the HR and the technical team. Many organizations like Cisco, SAP have dedicated team to solve HR queries – with the thought that more the interaction of Tech with HR, better will be the solutions provided by them for HR problems of automation.
- Self-service your problems: Heard the familiar grumble “Broken Chair? Oh, not again the walk across four building and 3 floor to the maintenance department and wait for their response.” Well, at the expense of making your employees lazier, the HR portals provide systems to raise complaints and check the status of the solution. Off goes the waiting line! Oh, and this also helps during those fridays when your employees choose to “work from home”!
- Internal branding: As much as most people like to associate marketing departments with employer branding, HR is equally responsible for creating the image of a sustainable and friendly employer to all employees. To those employees who complain of being uninformed about the HR policies, well this is the solution. Post all your benefits schemes leave policies, training plans etc. And what better way than to post about the “off next week”, or the “Office party” next fortnight on the company portal??
GEN-Y POPULATION AND THE NEED FOR ENGAGEMENT:
What is the logic behind creating an HR portal? Well, any organization finds the biggest challenge in to keep the people engaged. If your solutions for their day-to-day work isn’t sufficient or are time consuming, it is not going to reflect positively on the engagement score card. Well, that and the fact that around 40-50% of the today’s work force are millennials, working for their and with an aspiration for modern life style. They shop online, book tickets online, pay their bills online, chat with their friends online – it only is suitable if their day-to-day work is dealt online.
Well, if you are the Boss of a small / medium size organization looking to increase the capability of your people, and ensure workflow management and integration of core systems, you better start with HRStop – the best online HR Management Software.
- Rashmi Agarwal
After all, it’s about speed of technology these days, faster we access it – the better we are.